Table of Contents
Control-Alt-Delete
- Locking the Workstation
- Logging Off
- Changing password
- Shutdown
- Task Manager
- Cancel
- The VMA Servers
- Network Neighborhood
Adding a Program to the Start Menu
Removing a Program from the Start Menu
Printing (Selecting a Network Printer)
INTERNET USE
SPAM fix using Barracuda (pdf)
TO LOG ON THE VILLA MARIA NETWORK:
1. After booting the computer, a splash window appears…2. CTRL-ALT-DEL to log on.
3. When you hold these three keys down, another window appears asking for your login and password for the Domain VILLAMARIA.
4. Your Login is the first part of your email address. (i.e.: lroberts)
5. Then place your password in the second box. If you are logging on for the first time this year or your account has been reset, your password is "password." Once you login, it will prompt you to change the password to something different. Please do not change it back to PASSWORD. Use a combination of numbers, letters and miscellaneous characters for a password. It must be at least 5 characters in length.
6. You will not have to change your password unless you want to change it. If you do change the password, you will need to register it with the Office of Technology.
7. It will remember the last 4 passwords and you will not be able to repeat these passwords when changing them.
8. DO NOT GIVE YOUR PASSWORD OUT TO ANYONE! This will cause a security breakdown of the network and your files.
To change your password without being prompted by the network:
1. CTRL-ALT-DEL will bring up the following screen once you have successfully logged on.2. A window will appear that will give you an option to change your password
3. Click once on the CHANGE PASSWORD Button. A window will appear with your old password represented by asterisks and two spots for your input. In the box marked NEW PASSWORD, type the new 5-8 character password. Make sure that if you are using the CAPS lock for input, that will be necessary every time your log in. CONFIRM the password by typing it again exactly the way you did in the previous box.
4. If this has been done successfully, a window appears telling you that you have successfully changed your password.
5. Click OK.
1. Click the START button and drag to Shut down or CTRL-ALT-DEL and shutdown button.
CONTROL-ALT-DELETE while logged in brings up a box with the following choices:
LOCK WORKSTATION: Locks the workstation you are logged into temporarily while you walk away from the PC. You will need to unlock the workstation upon returning with your password. Only lock the workstation if you are temporarily leaving your PC for only a few minutes.LOG OFF: Allows you to personally log off the network so another student can use the PC.
CHANGE PASSWORD: Allows you to change your password on demand. You will need to enter the current password and then the new password twice as a confirmation. Once the password has been successfully changed, the computer tells you that it has accepted your new password. Take special care to spell the password correctly both times. Register your new password with the technology office by sending an email message to lroberts@vmahs.org.
SHUTDOWN: Allows you to shut down and log off the PC for the end of the day.
TASK MANAGER: Allows you to manually shut down a specific application that may have froze or crashed. Click on the application that is not responding and select end task.
CANCEL: If you want to go back to your desktop, select the cancel button.
The computer you are working on once you log in will have a certain color desktop and icon selection. You may change the background of the desktop but keep in mind that custom backgrounds may not be available on every PC on campus. The more icons and items added to your desktop, the more your individual log in profile increases in size. This will cause a longer log in/log out time and potential problems for moving from computer to computer. If your profile is becoming problematic, please contact Mrs. Roberts in 303 Technology Office. Your profile roams with you around campus. That means that when you log out, whatever changes you have made are automatically updated and will download the next time you log in somewhere else. A copy or Local Profile is attached to every PC you log into. It is not uploaded to the server and is simply a copy of the session. If you made changes to your desktop and the network is down, your local profile that is resident on the computer sets up and may not appear to be like the last log in attempt. Even on slow network connects; always DOWNLOAD your roaming profile.
The computer you are working on has a C:\ Drive. This is your computer hard drive and files that are on this hard drive are available to all users of the PC. There is no security built into the C Drive and therefore, no backup of files of the user. DO NOT SAVE your files to the C Drive. Use a Zip disk or floppy disk to take temporary files with you. Your MSWord files are automatically set to save directly to your personal (P) drive.
Folders may be set up for teacher assignments. Students who need to turn in electronic projects should save a copy of your project to the teacher's folder as instructed by the teacher. This is a read only folder and you may not make changes to the documents once they are placed in the teacher folder. Your teacher will supply the path of his/her folder for such assignment posting.
Vmstudent\students\teacher's name
You can access these folders from the my computer icon and clicking on the mapped drive students.
If you forget your password, Mrs. Roberts will have it on file or you may request to have your account reset and you will need to change your password again upon logging in. Please keep your password in a safe place. It is like a credit card. You would not want anyone to use your credit card, so don't allow him or her to use your password.
The servers on Network Neighborhood are as follows:VMPDC-Main Server, not accessible to student log ins.
VMSTUDENT- Student profiles; P Drives and mailboxes are stored here. All teacher folders are also located on this server.
VMPROXY- Proxy server to Internet. T1 connection.
Network Neighborhood allows you to view users currently connected to the network.
Every user has a P Drive or a Personal Drive. This resides on the network. It is backed up nightly and therefore a master copy can always be retrieved if an original is lost. The applications that you use on a daily basis should be set as a default saving path to:
P:\your login nameEx: P:\lroberts
No one but you can view documents in your P Drive. You cannot save documents or retrieve them from another user's P Drive. You may only view documents on your P Drive. If you try to save or view another user's P Drive, a window appears with ACCESS DENIED.
This is where your secure class and project files should be kept. User accounts on the VMA network are allocated a default maximum amount of disk space of 2MB of space per user. The Technology Coordinator may take automated steps to aid the users in managing their disk usage.
Users who exceed the 2MB limit will be issued a warning two days prior to items being deleted by the system administrator. Students may take files off their P drive and copy them onto a zip diskette for permanent storage. Users must manage their own email disk usage to ensure that it remains below their account limit. You email account mailbox is also housed within that 2MB space on your user P drive. Not clearing out large email attachments and/or messages will cause your drive to fill quickly. The System Administrator may take necessary steps to aid the users in managing their email disk usage if limits are not maintained by the user.
Games and MPEG3 Files (Audio and video downloads)
In order to ensure that there are sufficient system resources to meet academic goals, game playing is not allowed on the VMA network. Games are non-academically related programs that are primarily run for their entertainment or recreation value. Included in this is the use of normal system utilities to connect to other sites for their entertainment or recreation value.
Games, MPEG3 files and other large files are prohibited from storage on your P Drive, the student server or any other hard drive. If large files are stored there, they will be deleted without warning and you will be subject to disciplinary action as outlined in the AUP.
1.To save a file other than MS Word to the P Drive under your user name, open the file menu and select SAVE in the application you are working with.2. The SAVE AS dialog box appears. Where it says Desktop, click Users on VMPDC (P).
3. Find your folder with your login name.
4. Click on the folder and select OPEN.
5. You may add a folder for each subject or simply just save in the folder.
6. Only YOU Have access to this folder and its contents.
1. To save to a diskette, insert the Diskette into the drive (A)2. Go to MY COMPUTER and open the C Drive and locate the file.
3. Once the file is located, click and drag to the A Drive.
4. A copy window appears telling you it is copying the disk.
ADDING A PROGRAM TO THE START MENU:
1. Open Windows Explorer from the START MENU. Find the MS Word application.2. Click and drag the application icon to the start button.
3. Check to see that it copied by clicking the start button. It should appear at the top of the list.
TO REMOVE A PROGRAM FROM THE START MENU:
1. Right click START Menu button.2. Select OPEN. The start menu window appears.
3. Click the program you no longer want to appear and press DELETE key. A confirmation box appears.
4. Click YES to remove the program.
If you want to use the same program everyday you can have the program start up when the PC is started.
1. Locate the program icon from Explorer.2. Right click the START button.
3. Click OPEN.
4. The start menu window appears. Double click the programs folder to display contents.
5. Find the program you want to start up automatically and drag it to the START UP Folder.
If you want to cancel this feature…delete the shortcut for that program from the start up menu.
1. Right click the blank area of your desktop.2. Click Properties.
3. Select a pattern.
4. Click apply when it is selected.
5. The desktop pattern will change. If you are loading any desktop other than what comes on the PC, it should be stored on your P Drive and linked to that file. Avoid storing many files of this type on your P Drive. It uses up space. All desktops should be tasteful and respectful. This includes all photos added to the desktop.
Users are responsible for picking up their output from printers and plotters in a timely fashion to avoid theft or disposal.
Network Printers are located in the following areas on campus:
Lab 310: HP4000Lab 313: HP 4050
Lab 313: HP 895C
St. Joseph's Lab 106: Lexmark SJ
Library: Lexmark Library (Carel area)
To select a printer if a printer is not directly connected to the PC you are currently using:
1. START Menu.2. Select SETTINGS then PRINTERS.
3. Double click on ADD PRINTER and go through the wizard. Select the printer in the room/area you wish to print. Make sure you select Network Printer from the first screen of the wizard.
4. Once the printer has been installed on your account, it stays there until deleted. Immediately retrieve files printed from the printer once the job has been sent. Double check the printer the file is spooled to before attempting to print again. (Default printer)
5. Close PRINTER window and return to document that you wish to print.
Style
· Use normal text case. Use normal upper and lower case letters. Avoid using all capital letters in a message; this is known as SHOUTING and is generally frowned upon.
· Don't assume that your intentions will be understood. Remember there isn't body language or facial expression to convey your intentions. Since there are no visual or auditory cues with email, users have come up with something called "smilies". They are simple strings of characters that are interspersed in the email text to convey the writer's emotions (cues).
Smilie Examples
:-) Smiley face;-) Wink (light sarcasm)
:-| Indifference
:-> Devilish grin (heavy sarcasm)
8-) Eye-glasses
:-D Shock or surprise
:-/ Perplexed
:-( Frown (anger or displeasure)
:-P Wry smile
:-e Disappointment
:-@ Scream
These smilie expressions are typically found at the end of sentences and will usually refer back to the prior statement. Use these expressions sparingly. There are hundreds of these things and their translations are by no means universal.
One of the many beauties of email is that it is a fast and relatively informal way to communicate. Oftentimes, email messages are dashed off while on the phone, between errands or meetings, or as a quick "hello." As a result, an email "code" in the form of acronyms has emerged. Following is a list of some common email acronyms to help you decipher the next email you receive and to provide you with a fun, fast way to get your point across. But be aware-rushed messages can lead to misplaced informality and bad grammar.
Acronym Translation
BTW By the wayFAQ Frequently asked questions
FYI For your information
IMHO In my humble opinion
TTFN Ta ta for now
TTYL Talk to you later
· Don't send insulting email. Avoid "flaming" (inflammatory or antagonistic criticism), or sending insulting, abusive or threatening remarks. A "flame war" is the back-and-forth volley of insulting email and is considered a waste of network resources.
· Avoid "spamming". Spamming, which is the practice of sending unsolicited commercial email messages in bulk, making similar postings to newsgroups or purposely overloading someone's mailbox or server with messages should not be practiced.
Privacy
· Remember that email is not necessarily private. Your message can be forwarded to many people without your knowledge.
The user is responsible for the following:
- ensuring that her account is used only by the assigned individual. Accounts may not be used by any other person than the user to whom it was assigned
- keeping her account current including
- checking mail or deleting personal mail from mailbox
- maintaining files as appropriate for the current quarter and deleting older files
- maintaining account/password security
- notifying Coordinator of Technology of extended periods of inactive use (exceeding two academic quarters) while remaining a current VMA student.
Your password is the key to your account(s) and its/their resources. Because of this and system security it is mandatory that you, as a user, maintain proper password security.
Users must set a password that will protect their account from unauthorized use and which will not be easily guessed. Passwords should never be given to others. Passwords should never be written down, such as on labels stuck to your terminal, or on desk calendars, etc.
You may email an individual student within your class or within the school with your email program. Simply type or select their account from the list in the address book. You may email teachers/staff members as well. The list categories are as follows:
- Teachers: All administrators, staff, teachers and secretaries (Named individually)
- Class of 2001: Seniors Class Members
- Class of 2002: Junior Class members
- Class of 2003: Sophomore Class members
- Class of 2004: Freshmen Class members
Each user on the system is placed in a group on Outlook express called 200x depending on your class year. All students within that class year are in that group and you may wish to email the whole class with one message. To do so, in the new message box, call up your address book and the names appear. At the top is usually a group called 2002, 2001 etc that corresponds to your class and contains all users in that class. This is for global messages such as announcements. The System administrator is carboned on all global class messages.
Always remember to log out when not using the PC. If you are leaving the computer for 5 minutes, lock the workstation. (See student computer handbook) and then unlock when you return. Keep in mind other students may wish to use the computer when you are not using it. Please be considerate and log out when you finish, otherwise your files are open to use by any user passing by.
Violations of any policy or law may be reported to Mrs. Lisa Roberts, Coordinator of Technology or Sr. Barbara Marian, Director of Technology.