New student checklist pdf

New Student Checklist

Please utilize the above checklist and each corresponding tab to complete required items. 

Please pay careful attention to each deadline, many items are due by August 1. 

Enrollment Checklist

To complete items in the Enrollment Checklist, including items listed below, please sign into your parent portal below:

Parent portal 

ID Photos

Submit a headshot wearing an appropriate t-shirt for your school ID. The picture should be saved
with the student’s name as the file name & uploaded by May 15 or as soon as possible via email to lscaggs@vmahs.org.

iPad Use at Villa Maria

It is the vision of Villa Maria Academy HS that all students and staff will have access to appropriate and effective technologies and will use new and emerging technologies to inspire them to be lifelong learners while gaining essential skills that will enable them to become successful in their future college and career, and become contributing members of the community. iPads are required for daily use by all students and faculty at VMA.

• The minimum requirement for Villa students is the base iPad model at 128GB of storage. Some students do opt to purchase the iPad Air or iPad Pro, which are also accepted. Many students choose to purchase a case, keyboard, and apple pencil as well.
• Microsoft 365 and Adobe Creative Suite are provided for students beginning at the start of school. 

2025 - 2026 School Calendar

Important Dates

August 11: Fall Sports Tryouts (PIAA Physical Form and Family Form due before tryouts)

August 21: Transfer Student Meet-and-Greet

August 25: New Transfer Student Orientation Day
7:55 a.m. to 2:16 p.m. (Bus pickup 2:55 p.m.)
Wear full summer uniform; lunch provided. Bring ipad, notebook, pen. 

August 26: New Parent Welcome, 5:45 p.m.

August 27: All Students Report
7:55 a.m. to 2:16 p.m. (Bus pickup 2:55 p.m.) 
Wear PE shorts and blue/white t-shirt (given to students on Monday at orientation). 
Bring backpack; BBQ lunch provided. 

September 16: Back to School Night

October 11: Homecoming 2025

We recommend families get their uniform shopping done at least ONE MONTH before the first day of school to ensure your students have everything they need!

Ordering Uniforms

You may order school uniforms:

• On the FlynnO’Hara website.
• By phone at 800-441-4122.
• At the Exton or Broomall FlynnO’Hara stores

You may purchase gym uniforms and uniform socks:

• At the School Store during Class Information Night or regular store hours.
• Please note that all students will need a gym uniform, regardless of if they are registered for a physical education class, because it is also required for seasonal pep rallies. 

Dress Code

Students are expected to present a polished and professional appearance at all times. Students must wear the regulation school uniform purchased from the school’s designated supplier. Skirts should be no shorter than approximately 3″ above the knee. Uniforms should be cleaned, in good condition, and properly hemmed when necessary. Read more about the general principles for uniforms and dress code.

Summer Uniform

• Regulation light blue cord skirt
• Regulation navy blue knit shirt with school emblem – no substitute permitted (T-shirts may not be worn under the school shirt)
• VMA navy blue socks (tights are not permitted; no logos other than VMA)
• Optional: Navy blue "VILLA" crew neck or V-neck monogrammed sweater. Fabric may be cotton or acrylic.
• Optional: Navy blue "VILLA" gym sweatshirt
• Navy blue blazer – required for liturgies and assemblies (names are to be placed in blazers).

Winter Uniform

• Regulation plaid skirt
• Appropriately-sized blue or white oxford cloth shirt; school monogram on collar is optional. No non-Villa logos or emblems are permitted. (T-shirts may not be worn under the school shirt.)
• Navy blue blazer – required for assemblies and liturgies (names are to be placed in blazers)
• Optional: Navy blue "VILLA" crew neck or V-neck monogrammed sweater. Fabric may be cotton or acrylic.
• Optional: Navy blue "VILLA" gym sweatshirt
• Navy blue opaque stockings or regulation navy leggings with navy crew socks

Shoes

• Shoes are to be in a loafer, saddle, or “boat shoe” style. They should be brown (any shade of brown is acceptable). There should no decorations such as prints, glitter, and so forth. View examples.

Gym Uniform

• VMA navy gym sweatshirt, sweatpants, navy shorts and shirt. Purchase your required gym uniform at the School Store.

Outerwear During School Hours

• Non-Villa Maria logos, including college logos, are not permitted. There are designated special days when other Villa gear will be allowed. When necessary, acceptable outerwear may be worn to travel between buildings. However, jackets or sweatshirts with offensive logos are not permitted on the VMA campus.

Villa Maria utilizes Magnus Health for student medical and athletics information Information about this new management system and instructions on how to access your Magnus Health account will be emailed to Villa parents.

We ask that you enter health and athletic (if applicable) information for each child attending Villa Maria no later than August 1.

In order to maintain and promote the health and safety of the school community, your daughter will not receive her schedule unless the physical form, updated immunizations, and Emergency Care Plan (if applicable) have been received.

Please take note of the important medical requirements for all incoming freshmen. All forms are due by August 1.

• Complete the transfer student physical form including current immunizations (standard, non-athletic) by August 1. Examinations done within the year 2025 are acceptable. You may use the VMA physical form or a physical form from your doctor’s office. Immunization requirements are listed on the Health Services webpage.
•  Please note: The PIAA physical form will not be accepted as the transfer student physical form. The PIAA form is an additional form if your daughter plans to participate in a VMA sport.
• Complete the dental exam form by August 1, Examinations done within the year 2024 are acceptable. 

Action Plans are required for your daughter if she has any life-threatening allergies, asthma, seizures, or other medical conditions. She may need to carry an asthma inhaler or an Epi-pen. If so, the Self-Carry Medication Form must be completed by a healthcare professional. Your child may need to take medication during the school day; the Authorization to Give Medication at School form will need to be completed by a healthcare professional.

Complete the following forms as applicable:

• Authorization to Give Medication at School
• Self-Carry Medication Form
• Allergy Action Plan
• Asthma Action Plan
• Bee Sting Allergy Action Plan
• Seizure Action Plan
• Diabetes Medical Management Plan

Should you have any health form related questions, please contact Pierina Antonello, School Nurse, at pantonello@vmahs.org.

Summer Assignment Information

Find information about summer reading and book lists here.